Job Category: Administration

BUYER – PORT ELIZABETH

Voltex (Pty) Ltd is looking for a suitable candidate to fill the role of a Buyer for their Port Elizabeth branch. This incumbent will be reporting to the Branch Manager.

The purpose of this role is responsible for planning, selecting, and managing quality suppliers local, to procure goods, supplies and services at most favourable costs.

The key tasks & responsibilities for this position are to:

  • Source, implement, and manage preferred suppliers in accordance with business needs, and supplier requirements
  • Be the subject matter expert and provide the organization with expert market outlook knowledge and define potential impact to the business
  • Manage local suppliers of purchased items, analyzing performance for continuity of supply, pricing, delivery, and quality satisfaction
  • Visit supplier manufacturing or distribution facilities of suppliers as needed to maintain awareness of current production capabilities, address quality/delivery concerns, or investigate new product or cost saving opportunities
  • Maintain optimum inventory levels to insure on-time deliveries to meet customer requirements while minimizing acquisition, carrying, and logistics costs
  • Process purchase requisitions, purchase change orders and request for quotes to suppliers
  • Expedite the delivery of purchased items to meet customer required delivery schedules
  • Evaluate and develop alternative sources to ensure the smooth flow of goods and services to support the business needs
  • Work diligently with the sales team to develop mechanisms that will improve quality, provide realistic schedules, standardize processes and reduced costs

The key educational requirements and qualifications for this position would be:

  • A Diploma in Procurement / Supply Chain Management would be an advantage
  • At least 3 years’ experience in buying or sales is a MUST
  • Strong knowledge of electrical products
  • Experience / Knowledge of the K8 system and netstock would be an advantage
  • Strong knowledge of computer software packages and MS Office
  • Knowledge and understanding of the procurement processes, laws, and legislations
  • Drivers licence a MUST

SENIOR BUYER – EAST LONDON

Voltex (Pty) Ltd is looking for a suitable candidate to fill the role of a Senior Buyer for their East London branch. This incumbent will be reporting to the Branch Manager.

The purpose of this role is responsible for planning, selecting, and managing quality suppliers local, to procure goods, supplies and services at most favourable costs.

The key tasks & responsibilities for this position are to:

  • Source, implement, and manage preferred suppliers in accordance with business needs, and supplier requirements
  • Be the subject matter expert and provide the organization with expert market outlook knowledge and define potential impact to the business
  • Manage local suppliers of purchased items, analyzing performance for continuity of supply, pricing, delivery, and quality satisfaction
  • Visit supplier manufacturing or distribution facilities of suppliers as needed to maintain awareness of current production capabilities, address quality/delivery concerns, or investigate new product or cost saving opportunities
  • Maintain optimum inventory levels to insure on-time deliveries to meet customer requirements while minimizing acquisition, carrying, and logistics costs
  • Process purchase requisitions, purchase change orders and request for quotes to suppliers
  • Expedite the delivery of purchased items to meet customer required delivery schedules
  • Evaluate and develop alternative sources to ensure the smooth flow of goods and services to support the business needs
  • Work diligently with the sales team to develop mechanisms that will improve quality, provide realistic schedules, standardize processes and reduced costs

The key educational requirements and qualifications for this position would be:

  • A Diploma in Procurement / Supply Chain Management would be an advantage
  • At least 3 years’ experience in buying or sales is a MUST
  • Strong knowledge of electrical products
  • Experience / Knowledge of the K8 system and netstock would be an advantage
  • Strong knowledge of computer software packages and MS Office
  • Knowledge and understanding of the procurement processes, laws, and legislations
  • Drivers licence a MUST

PROJECT ADMINISTRATOR – GAUTENG

Voltex (Pty) Ltd is looking for a suitable candidate to fill the role of a Project Administrator for their National Wholesale.  This incumbent will be reporting to the Managing Director.

The main function of this position is to support and assist the Managing Director and Project division with administrative duties, analysing data, creating reports and organising sales representatives.

The key tasks & responsibilities for this position are to:

  • Ability to manage multiple deadlines, maintain detailed records/reports and organise files effectively
  • Facilitate meetings with Sales Representative
  • Assist in allocating sales representatives to relevant customer accounts
  • Accuracy in reviewing documents, ensuring compliance with legal procedures, and identifying pertinent information.
  • Assist in the preparation, reporting and analysis of projects
  • Preparing reports
  • Taking minutes during meetings
  • Assist with commercial documentation
  • Collate monthly project information nationally
  • Consolidate all regional project leads order reports
  • Ensure projects are followed up timeously
  • Engage with External sales managers and sales representatives regarding project updates/information
  • Engage with IT around project portal reports, new features etc.
  • Ensuring effective teamwork and communication
  • Day-to-day administration duties

The key educational requirements and qualifications for this position would be:

  • A valid Grade 12 certificate is a MUST
  • Previous project management experience is ADVANTAGEOUS
  • Knowledge of financial system, K8 is an ADVANTAGE
  • Strong knowledge of computer software packages and MS Office
  • Drivers licence and own vehicle

CASHIER – BLOEMFONTEIN

Voltex (Pty) Ltd is looking for a suitable candidate to fill the role of a Cashier for their Bloemfontein branch.  This incumbent will be reporting to the Branch Manager.

The purpose of this role is to process all cash transactions accurately and efficiently in accordance with established policies and procedures.

The key tasks & responsibilities for this position are to:

  • Process sales transactions and payments
  • Ensure all prices and quantities are accurate and provide a receipt to customers
  • Cash reconciliations and banking
  • Maintain cash control over register drawer and verify amounts are correct
  • Handle debtors and sundry creditors queries
  • Process layaways, returns, exchanges and resolve customer complaints
  • Answer all incoming calls and direct to the correct extension
  • Acknowledge visitors and dealing promptly with their requirements
  • Scan POD and other audit requirements
  • Report till discrepancies to management daily
  • Keep reports of transactions
  • Stay up to date on products’ promotions, advertisements and information
  • Assist with any basic administrative functions as and when required by management

The key educational requirements and qualifications for this position would be:

  • A valid grade 12 certificate is a MUST
  • Previous cashier and electrical sales experience would be ADVANTAGEOUS
  • Strong knowledge of electrical products would be ADVANTAGEOUS
  • Knowledge of administrative office procedures, practices and equipment
  • Knowledge of financial system, K8 is an ADVANTAGE
  • Strong knowledge of computer software packages and MS Office